Your books, kept as you go.
Receipts, invoices and mileage go on one ruled page per business. Come January, the year is already added up.
Calloway Design Studio · 2026 to date · USDSample figures
- Collectedfrom 11 invoices
- 32,580.00
- Spent48 business expenses
- (24,018.35)
- Mileage deduction227.2 miles at $0.725 to Jun 30, $0.76 from Jul 1 a mile
- (167.28)
- Net profitYear to date
- 8,394.37
The sample year, entry by entry
Jan 14
Photograph the receipt. The line writes itself.
Vendor, amount, date and a suggested tax category are read from the photo. You confirm it and it is entered.
New expenseReceipt attached STONE HOUSE AT STIRLING RIDGE ----------------- 2 DINNER 412.00 WINE 54.00 TAX 33.80 ----------------- TOTAL 499.80
- Vendor
- Stone House at Stirling Ridge
- Amount
- 499.80
- Date
- 01/14/2026
- Tax category
- Deductible meals (Line 24b)
- Company
- Calloway Design Studio
Out(499.80)Carried forward, January
In0.00Out(2,294.37)Mar 4
Bill it the day the job is done.
Line items, Sales Tax, your template and your logo. Send it from here, record the payment when it lands.
Invoice INV-1004Paid Northfield DentalWebsite refresh, design 3,600.00 Received Mar 27 · Bank transfer 3,600.00 In3,600.00Carried forward, January to March
In10,570.00Out(7,341.91)Jun 6
The drive counts too.
From, to, miles, round trip. The deduction is worked out at the standard rate and carried into the year.
MileageJune Studio to Harbor Street CoffeeRound trip · 23.4 mi (16.97) Out(16.97)Carried forward, January to June
In20,600.00Out(15,012.34)Sep 10
What needs you is at the top of the page.
Overdue invoices, expenses without a receipt, recurring bills falling due and the next quarterly date, each with one thing to do about it.
Needs youSeptember - Quarterly tax deadline: Q3 · September 15, 2026Due soon · IRS Form 1040-ES · 5 days · Covers income from Jun – Aug
- 2 overdue invoices$3,625.50 past due. Follow up with these clients.
- 4 business expenses missing receiptsThe IRS asks for a receipt for any business expense of $75 or more. Add them before filing.
Carried forward, January to September
In31,200.00Out(22,490.06)Dec 31
Rule it off. Hand it to your accountant.
Every business expense already sits on its Schedule C line. Export the year to Excel, a Schedule C CSV and a receipt manifest.
Schedule C · expense breakdownTax year 2026 Rent (other)Line 20b (13,500.00) Contract laborLine 11 (3,000.00) SuppliesLine 22 (2,191.15) and 9 more lines Total to date, with mileage · USD
In32,580.00Out(24,185.63)
Net profit8,394.37
Everything included. No upgrades required.
AI Receipt Scanning
- Snap a photo. We extract vendor, amount, date, and category — automatically.
Expense Tracking
- Categorize, search, bulk-edit. Recurring expenses are flagged when they fall due.
Mileage Tracking
- Log business drives at the IRS rate. Round trips auto-double. Year-end totals one click away.
Branded Invoices
- Send polished PDF invoices in 4 templates. Track every send. Get paid faster.
Multi-Business Support
- LLC, DBA, side project — track them separately in one account, with their own reports.
Tax-Ready Reports
- Generate accountant-ready reports, including Schedule C exports, with one click.
1099 Vendor Tracking
- Group spend by vendor. Year-end 1099 list is ready when January hits.
iPhone + Web Sync
- Capture receipts on iPhone. Manage everything on the web. Live sync between devices.
One plan. Every feature.
All plans include every feature. No tiers, no upsells, no surprise add-ons.
MonthlyMonth-to-month. Switch anytime. | $10/month | Choose Monthly Plan |
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YearlySave $20 vs monthly billing. | $100/year | Choose Yearly Plan |
Answers, not sales fluff.
Still curious? Email [email protected]. We read every message.
- Do I need a credit card to start?
- No. The 7-day trial is free — no card required, no automatic charge at the end. After day 7, your account becomes read-only until you subscribe.
- Can I cancel anytime?
- Yes. Cancel from Settings, under Billing, with Manage billing. Your subscription stays active through the end of the current billing period; nothing renews after that.
- Can I import data from QuickBooks?
- Not yet. We support starting fresh in XpenseIt — most self-employed switchers actually prefer that, since old QuickBooks ledgers carry a lot of irrelevant noise. If a direct QuickBooks importer is a hard requirement for you, email [email protected] and we will let you know when it ships.
- Is there an iPhone app?
- Yes. The XpenseIt iPhone app is free. It captures receipts (auto-extracts vendor / amount / date / category), logs mileage, and syncs live with the web app. iPad and Android browsers work great with the responsive web app.
- Can my accountant use the exported reports?
- Yes — exports are CSV and Excel, organized by Schedule C category, ready to drop into any tax-prep workflow. We do not lock you in; your data is always yours to export.
- What happens when the Founding Member offer ends?
- Once 100 founding spots are claimed, the offer disappears for everyone. Existing founding members keep their $50/year rate locked for life — even when we raise standard prices. New customers see only the Monthly ($10/mo) and Yearly ($100/yr) plans.
- What happens to my data if I cancel?
- Your account flips to read-only — every expense, invoice, mileage entry, and receipt is preserved. You can still export everything. Subscribe again at any time to resume editing; nothing is ever deleted on cancel.
- Is my data secure?
- All traffic uses HTTPS. Passwords are hashed and never stored in a form anyone can read, including us. Each account's data is isolated from every other. Two-factor authentication is available: turn it on in Settings, under Security. We do not sell your data or share it for marketing.